Virtual Assistant

Position: Part-time Bilingual Virtual Assistant

Hours: 10–15 hours per week, flexible

Contract: Freelance / autónomo, issued by a UAE company

Start date: June/July

Comp: 700 USD (negotiable with room for growth)

Initial term: 6 months (with a 3-month probation), with strong likelihood of extension and expanded hours from late 2026

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I'm planning a personal relocation from the UAE to Sevilla in early 2027, and I'm looking for a reliable, organised bilingual VA to support me in the lead-up.

An immigration lawyer and a Spanish tax advisor will handle the legal side of the visa, Beckham Law setup, and tax registration directly. Your role is to coordinate with them, keep things moving, and act as my eyes, ears, and Spanish voice on the ground - not to be the legal expert yourself.

This is a long-term role. It starts at 10–15 hours per week and is expected to grow significantly as the move approaches, with strong potential for full-time work from early 2027 and beyond.

Key Responsibilities:

• Coordinate and follow up with my immigration lawyer, tax advisor, and other Spanish service providers
• Manage email and WhatsApp correspondence in Spanish on my behalf
• Research and shortlist firms and providers (relocation agencies, gestores, banks, etc.) and present clear, decision-ready comparisons
• Translate informal communications and summarise Spanish documents into English (Formal sworn translations of official documents will be handled by a certified traductor jurado)
• Maintain checklists, timelines, and progress trackers in Notion
• Prepare clear meeting notes and summaries after calls with advisors
• Proactively flag deadlines and pending items before they become urgent

Requirements:

• Native Spanish speaker with Professional+ English (written and spoken)
• Solid experience as a VA, executive assistant, or in a similar coordination role
• Comfortable corresponding professionally with Spanish lawyers, accountants, and public authorities
• Excellent organisation and follow-through — you don't let things slip
• Discreet and reliable with personal and sensitive information
• Independent, proactive, and comfortable working with minimal supervision

Nice to have

• Familiarity with the Spanish Digital Nomad Visa or Beckham Law context (the lawyer is the expert - but knowing the vocabulary helps)
• Previous experience supporting clients relocating to Spain
• Based in Sevilla or Andalusia

Tools You'll Use

• Google Workspace (Docs, Drive, Sheets, Calendar)
• Notion
• WhatsApp, Telegram, Zoom
• DocuSign and standard PDF tools