Operations & Content Manager - Real Estate Coaching (Contract, Remote)

Part-Time to Full-Time

• Contract
• 4 Days/Week

We’re a small but fast-growing performance coaching company helping high-performing real estate agents rebuild their energy, improve their execution systems, and scale sustainably without burnout. We work 1:1 with agents (including top 1% performers) and run group coaching, retreats, and content-driven programs that deeply transform our clients’ business and life. We’re now looking for a high-level organiser, systems thinker, and operations-focused creative who can keep the backend of the business running smoothly while bringing structure, clarity, and momentum to every project. This Is a Hybrid Role At The Intersection Of ✔️ Operations ✔️ Content & Creative Oversight ✔️ Systems & Automation ✔️ Coaching Program Support ✔️ Light Marketing Coordination Why Join Us

• Be part of a mission-driven coaching brand that genuinely transforms people’s lives.
• Direct access to the founder - you’ll work closely with him on strategy, content, and execution.
• Fast-paced and creative: every week looks different.
• Huge growth potential: this role will expand into leadership as the business scales.
• Work from anywhere, 100% remote.
• A company culture built on clarity, wellness, performance, and intentionality, not hustle burnout.
• A rare opportunity to work behind the scenes in a coaching business that is scaling globally.

Your Role (What You’ll Own)

• Operations & Systems (Core Responsibility)
• Build, maintain, and optimise internal systems (Notion, CRM, workflows, tagging).
• Manage client processes: onboarding, tagging, updates, organising files, resources.
• Keep the founder organised: calendars, weekly priorities, project follow-up.
• Create structure inside the business - repeatable processes, templates, SOPs.
• Support program logistics (group calls, retreats, content drops, client resources).
• Content & Creative Oversight

(You don’t need to design, you need to manage + review)

• Review and approve carousel designs, simple edits, templates created by freelancers.
• Coordinate with short-form editors & the YouTube editor.
• Help keep brand consistency across platforms (IG, YouTube, email, funnels).
• Setup content inside systems (Notion, Drive, CRM, folders).
• Marketing Coordination (Light but Important)
• Manage inbound DMs and tags in CRM.
• Support funnels, nurture sequences, and simple campaign setups.
• Understand the customer journey of a coaching business (top-of-funnel → nurturing → enrollment → delivery).
• Project & Launch Management
• Turn ideas into project plans.
• Track deadlines and keep freelancers accountable.
• Set up and maintain Notion project boards.
• Make sure every project moves forward efficiently.

You’re a Great Fit If You Are…

• A natural organiser with a systems brain.
• Highly structured, disciplined, and reliable.
• Adaptable, fast, resourceful, and proactive.
• Curious about coaching, wellness, performance, or personal development.
• Able to give feedback on design + content (you don’t have to create it).
• Comfortable coordinating multiple freelancers.
• Someone who understands the rhythm of a coaching or consulting business (even at a basic level).
• Fluent in English.
• Hungry to grow, young energy, committed, self-led.

Requirements Must-haves (non-negotiable)

• Strong experience with Notion or similar project management tools.
• Operational or project management experience (at least 1–2 years).
• Very strong organisational skills.
• Ability to manage content workflows (basic creative eye).
• Comfortable with digital tools (CRM, social platforms, Google Drive).
• Excellent written and spoken English.
• Ability to work autonomously with little oversight.
• Must be registered as a contractor / freelancer (paid via US LLC).

Nice-to-haves

• Experience in coaching, consulting, or online education businesses.
• Basic understanding of funnels, client journeys, nurturing sequences.
• Interest in high performance, mindset, wellness, or real estate.

Skills: management,oversight,real estate,coaching,project,operations,crm